Privacy Policy

Effective Date: January 23, 2026
Last Updated: January 23, 2026

HDP Network Solutions Inc. (“HDP,” “we,” “us,” “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you interact with our website(s), pages, portals, forms, and related online services (collectively, the “Site”).

This Policy is intended to comply with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws.

1) Scope

This Policy applies to personal information collected through the Site, including when you submit an inquiry, request information, request a quote, or apply for employment. It does not apply to third-party websites or services that may be linked from our Site.

2) What We Collect

We collect information in two main ways:
(a) information you provide, and
(b) information collected automatically.

A) Information you provide

Depending on how you interact with the Site, we may collect:

• Contact details (name, email address, phone number, company, location)
• Inquiry details (service needs, project details, messages, schedules, and related information you choose to share)
• Recruitment details (resume/CV, employment history, certifications, and other application information you choose to provide)

B) Information collected automatically

When you visit the Site, we may automatically collect:

• Device and browser information (device type, operating system, browser type)
• Usage data (pages viewed, time spent, clicks, and referring or exit pages)
• Approximate location data derived from IP address
• Cookies and similar technologies (see Section 6)

3) How We Use Personal Information

We use personal information to:

• Respond to inquiries and provide requested information
• Provide quotes, schedule discussions, and deliver requested services
• Evaluate job applications and administer recruitment processes
• Maintain the security and integrity of the Site (including spam and fraud prevention)
• Analyze and improve Site performance, user experience, and content quality
• Comply with legal and regulatory requirements

4) Consent

We collect, use, and disclose personal information with your consent or as permitted or required by applicable law. In many cases, consent is implied by your actions (for example, submitting a form). You may withdraw consent where legally permitted, subject to contractual and legal restrictions.

5) How We Share Personal Information

We do not sell personal information. We may share personal information in limited circumstances, including with:

• Service providers that help operate the Site or support communications (such as hosting, analytics, email delivery, or form processing)
• Security providers used to protect the Site against spam, fraud, or abuse
• Professional advisors (legal, accounting, insurance) where necessary
• Legal or regulatory authorities where required to comply with law or protect rights and safety
• Parties involved in a business transaction (such as a merger, acquisition, financing, or asset sale), subject to appropriate safeguards

6) Cookies and Analytics

We may use cookies and similar technologies to enable Site functionality and to understand how visitors use the Site. You can control cookies through your browser settings. Disabling certain cookies may affect Site functionality.

7) Data Storage and Processing

Personal information may be stored or processed in Canada or other jurisdictions by HDP or its service providers. Where information is processed outside your province or Canada, it may be subject to the laws of those jurisdictions. We take reasonable steps to ensure appropriate safeguards are in place.

8) Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information against loss, theft, misuse, and unauthorized access, disclosure, alteration, or destruction. No method of transmission or storage is 100% secure, and absolute security cannot be guaranteed.

9) Retention

We retain personal information only as long as necessary to fulfill the purposes described in this Policy or as required by law. Recruitment information may be retained for a reasonable period to support hiring decisions and comply with legal obligations.

10) Your Rights and Choices

Depending on applicable law, you may have the right to:

• Request access to personal information we hold about you
• Request corrections to inaccurate or incomplete information
• Withdraw consent, where applicable
• Opt out of marketing communications, if received

11) Children and Minors

The Site is intended for individuals who have reached the age of majority in their jurisdiction. We do not knowingly collect personal information from children.

12) Accessibility

HDP is committed to making information and communications accessible and can provide accessible formats and communication supports upon request, consistent with applicable accessibility requirements.

13) Changes to This Policy

We may update this Privacy Policy from time to time. The “Last Updated” date indicates when revisions were made. Continued use of the Site after updates means you accept the revised Policy.

14) Contact

For privacy-related questions, requests, or concerns, contact HDP using the contact information listed on the Site or through the email addresses provided in our published materials.