Build Your Career at HDP

Project Coordination & Administration 

• Assist the Project Manager with planning, scheduling, coordinating, and executing projects throughout the project lifecycle. 

• Support the monitoring of project activities, milestones, deliverables, and deadlines to help ensure projects remain on schedule. 

• Prepare, maintain, and distribute project progress reports, status updates, and project documentation. 

• Participate in project meetings with project managers, field staff, clients, contractors, and stakeholders. 

• Record meeting minutes, document decisions, and track action items to completion. 

• Assist with communication between internal teams, vendors, clients, and stakeholders to facilitate effective collaboration. 

• Help identify project risks, issues, and delays and communicate concerns to the Project Manager. 

• Maintain project tracking tools, schedules, and project-related databases. 

GIS Mapping & Data Management 

• Assist in maintaining and updating GIS maps, dashboards, and GIS-based project tracking systems. 

• Support the maintenance of GIS databases and help ensure data accuracy, integrity, and completeness. 

• Verify field-collected data and completed work performed by field staff for accuracy and completeness. 

• Produce basic mapping products, reports, and spatial data analyses to support project planning and decision-making. 

• Assist with project closeout activities by preparing as-built drawings, GIS maps, redline updates, and other project deliverables. 

Document Control 

• Maintain organized, accurate, and current project records and documentation. 

• Assist in managing and tracking permits, drawings, change orders, locate tickets, correspondence, contracts, and other construction-related documents. 

• Ensure document version control and proper filing procedures are followed. 

• Archive project records and closeout documentation upon project completion. 

Logistics & Resource Coordination 

• Assist with coordinating the pickup, transportation, and delivery of project materials and equipment. 

• Support scheduling of field activities and coordination of resources required for project execution. 

• Support communication between office and field personnel to help ensure project requirements are met. 

• Track material and equipment requirements and communicate project needs to the project team. 

Project Closeout 

• Assist in preparing project closeout packages, including:  

• As-built drawings and maps 

• Redline revisions 

• Final project documentation 

• GIS database updates 

• Required client deliverables 

• Verify all project documentation is complete and submitted according to project requirements. 

• Assist with compiling and organizing final project records for client submission. 

Additional Responsibilities 

• Perform other duties and special projects as assigned by the Project Manager. 

• Participate in training and development opportunities to build project coordination, GIS, and project management skills. 

• Support continuous improvement initiatives and contribute to the successful delivery of projects.